Excel gives you the flexibility to assign macros to buttons or create custom keyboard shortcuts for easy access and quick execution. Here’s a step-by-step guide on how to assign macros to buttons and keyboard shortcuts.
Before you try to assign macros to buttons or shortcuts, make sure the Developer tab is visible in the Excel ribbon.
Assigning Macros to Buttons
Step 1: Insert a button
1. Go to the “Developer” tab in the Excel ribbon.
2. Click on the “Insert” button in the “Controls” group. A drop-down list of form controls will appear.
3. Select the button control you want to insert. Your cursor will change to a crosshair.
Step 2: Draw the button
1. Click and drag on the worksheet to draw the button. This will open the “Assign Macro” dialog box.
2. In the “Assign Macro” dialog box, select the macro you want to assign to the button from the list.
3. Click on the “OK” button to close the dialog box.
Step 3 (OPTIONAL): Customize the button
1. Right-click on the button and select “Edit Text” from the context menu to change the button’s label.
2. Right-click on the button and select “Format Control” from the context menu to customize the button’s appearance.
Assigning Macros to Keyboard Shortcuts
Step 1: Open the Macros dialog box
1. Go to the “Developer” tab in the Excel ribbon.
2. Click on the “Macros” button in the “Code” group. The Macros dialog box will appear.
Step 2: Select the macro
1. In the Macros dialog box, select the macro you want to assign a keyboard shortcut to from the list.
2. Click on the “Options” button. The Macro Options dialog box will appear.
Step 3: Assign the keyboard shortcut
1. In the Macro Options dialog box, click inside the “Shortcut key” field.
2. Press the key combination you want to assign as the keyboard shortcut (e.g., Ctrl + Shift + A).
3. Click on the “OK” button to close the dialog box.
By assigning macros to buttons and keyboard shortcuts, you can streamline your workflow and perform repetitive tasks with a single click or key combination. It provides convenient access to your macros, saving you time and effort in Excel.